Virtual Teams Expected to Grow with Technology

Filed under Business, Technology

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Alex Carmichael takes a look at virtual workplaces, cyber communication, and its pivotal role in business promotion.

Savvy business owners know that one of the keys to success is getting the right people in place. There was a time when your hiring base was limited to the people living in your own city. Over the years, companies started looking for key personnel like upper-level management on a national basis. They would hire people from all over the country and pay the relocation expenses of the best candidate. However, the best candidates aren’t always willing to relocate. In addition, you need the best people at all levels of the business, not just in the top offices. With the growth of virtual teams, however, you can now search the entire globe to find the best person for the job.

Superior Communications with the Virtual Workplace

There are many aspects of virtual workplaces. It started years ago with pagers that allowed you to send a short message to people in remote locations. It has grown to encompass smartphones that allow you to check e-mails, portable tablets that can surf the Internet, and video conferencing in real time that features high quality audio and impressive video capabilities. Communicating with your team and clients has never been easier, so people can now work from all over the globe rather than being tethered to the office.

Data Storage and Access

With the incredible power of the Internet and the awesome storage abilities of the cloud, your team is set free from the confines of your physical office. Materials can be stored online and printed from any location. Databases can be maintained and accessed from remote areas. Automated central files and superior indexing improves accessibility and productivity. While communications are key, these are the features that really allow companies to enjoy the benefits of a virtual workforce.

Complete Flexibility with Instant Data and Communications

With the information highway and virtual services, you have immediate access to information and communications. It allows businesses to work with contractors in other parts of the world in real-time. You can assemble the best teams for a project without worrying about where any particular member actually lives. When you are able to put the right talent together, you can rest assured that your business will benefit financially.

Save Money on Office Space and Travel

Travel budgets can easily get out of control. In addition to covering airfare or mileage, you also need to pay for meals and lodging. With virtual teams and services, travel is no longer necessary. People can meet without leaving the comfort of their homes, so you can put the travel budget towards income-generating activities. You also won’t have to pay for office space to house the extra team members, which can translate to a substantial rent savings every month.

Technology is an incredible marvel, and it can help your business grow and expand. Save money on expenses like rent and travel while allowing your business to benefit from the greatest talent available in the world. You will no longer be limited to the talent found in your local market, and your business will benefit and grow as a result.

About the Author

Alex Carmichael is a business consultant who understands the benefits of a secure virtual data room when sharing information with his overseas clients.

One Response to Virtual Teams Expected to Grow with Technology

  1. Kevan Hall

    Hi Alex

    Good post, thanks. I think that the technologies you outline certainly give us the potential to improve communication, but they also bring a risk.

    We can certainly improve communication through mobile devices, e-mail, etc, but they can also swamp us with low quality messages.

    There needs to be a balance between the availability of technology and the skills and practices needed to use them intelligently.

    When we asked people in our virtual team training programs who has been trained in the technology they use on a daily basis (even something as simple as Outlook) typically 80% have never been trained.

    Similarly, there are some great tools like WebEx for creating participative and engaging online sessions, but most people just use them to automate boring page-turning presentations.

    Once we have access to a technology we need to make sure people are trained in how to use it and then able to use it in a way that creates participation, engagement and relevant communication rather than just more push messages.

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