Top 10 Tips to Write the Best Team Appreciation or Thank You Letters

Sharon Baker shares a few tips to write an effective team appreciation letter. 

Whether you are writing to appreciate someone who went out of the way to help you or you have to recognize your loyal customer or acknowledge that personalized gift your cousin gave you for  Christmas, people  like being recognized and appreciated for the little things they do out of kindness for you. Here we are discussing one of the reasons to write a letter of appreciation – to recognize the efforts of a team in achieving the organizational goals.

As managers, you tend to forget the enormous efforts of your teams put forth to meet the organizational goals. Untiring and consistent efforts of a team should never go unrecognized. You as a manager must do something that implies that you appreciate your team and the efforts that they have put forth. Such appreciation letters push the team to continue the good work that can yield good results.

Tips to Write Team Appreciation Letter

Be Timely:

A team appreciation letter should be sent to a team, for achieving certain goals, for successfully completing a project, for solving a certain problem and so on. While sending the letter, remember that it should be a timely letter, and not much time should have passed the day of accomplishment that you wish to appreciate.

The more the time gap between the appreciation and the accomplishing action, the less impact it will have over the team members.

Plan Your Letter:

Before you write the letter, go through the accomplishment and fetch data regarding the team’s efforts. If possible, see data about what responsibility each individual team member has accomplished. Plan the content of your letter, so that you do not miss on any important point.

Address Appropriately:

The letter of appreciation should be addressed to each member of the team, if the size of the team is small. However, for a large team a mass letter is fine. If the team members are 5-10 try addressing the letter to individual team member.

Be Specific:

If you wish to see the same enthusiasm and dedication in the team to achieve new goals, you must be specific while appreciating them. Let them know what are you appreciating about them. A generic appreciation letter may not serve its purpose and leave the employee wondering ‘what exactly you are complimenting about’.

Highlight the Reasons to Appreciate:

For a letter to be an effective appreciation letter, you must highlight the reasons why you are thanking the person. Let the addressee know his/her contribution in a certain accomplishment. Point out how the member helped in completing the task, or meeting the goal. Acknowledging their efforts and letting them know that you actually understand how the team led to success can have a motivating impact on the team.

If you are sending the letter individually, let every individual know that you acknowledge their share in the accomplishment.

Be Relational:

While acknowledging accomplishment of the team, be relational and do not just talk of the numbers. Make sure you talk about the success but at the same time how the team members made it possible. Let every team member feel that he/she makes a difference. This will make them feel come to work everyday to give their best possible.

Show Confidence:

Express your confidence in your team. Tell them that you have always had confidence in their abilities and they have always proved you right. Let them know that you expect the best of them and they keep surpassing your expectations.

Be Genuine:

An appreciation letter need not be flashy or exaggerated. Simple yet genuine appreciation is more than enough for an employee to continue his good work and strive for more appreciation.

Congratulate Again:

Towards the closing paragraph of the letter, you must once again congratulate your team for the success and thank them for their efforts. If you are addressing the letter to each individual, say something along the lines of thanking.

Proofread your Letter:

Proofread the letter to avoid any missing acknowledgement.

Appreciating your team for an accomplishment not only acknowledges their work but also motivates them to continue the good work and give their best always. To help you in appreciating your team through a letter, we have given above given tips. An effective appreciation team will  bring new zeal and enthusiasm in your team members.


About the Author

Sharon Baker is a business writer who finds a useful site in enhancing knowledge about business letter writing.


Justice Denied Documentary Chronicles Racist Targeting of Chinese-American Bank

  Abacus: Small Enough to Jail Film Review by Kam Williams Justice Denied Documentary Chronicles Racist Targeting of Chinese-American Bank Asian-Americans are often referred to as the "model minority" because of their  success in the U.S. despite the existence of discrimination which has crippled other ethnic groups. However, the label has also led many a racist to misread Asian modesty as an invitation to treat them like … [Read More its Good for You.....]


Rising Star: The Making of Barack Obama

  Rising Star The Making of Barack Obama  by David J. Garrow William Morrow Hardcover, $45.00 1472 pages ISBN: 978-0-06-264183-0 Book Review by Kam Williams “Barack Obama's speech at the 2004 Democratic National Convention instantly catapulted him into the national spotlight and led to his election four years later as America's first African-American president. In this penetrating biography, David J. Garrow delivers an epic work … [Read More its Good for You...]


The Day After the Day Of

  The Day After the Day Of by Paul Ilechko   The sky sheds its tears. This morning is the morning of the day after. The day of mourning, the day after the day of.  I beseech the sky to shed tears in order to wash away the tears on my face.   This is the first day of the time after. This is the beginning of a new time, the days of pain, the days of sorrow. We are in mourning. The sky looks down and sheds its tears for … [Read More its Good For You...]

Real Estate

History Being Sold to the Highest Bidder

  History Being Sold to the Highest Bidder by Amy Lignor   For the longest time, scientists and archaeologists have been confused and bemused by various discoveries they’ve unearthed that offer little or no explanation as to the who, what, and why of the people who created these things or left them behind. Even now, in 2017, there are discoveries being studied; stories that were once legends now have actual bits of proof being found that … [Read More its Good for You.....]


Stunning Stenberg!

  Amandla Stenberg The “Everything, Everything” Interview with Kam Williams Stunning Stenberg! Amandla Stenberg first gained recognition for her role as Rue in The Hunger Games, alongside Jennifer Lawrence, Liam Hemsworth and Josh Hutcherson. After the success of that film, Amandla earned the 2012 Teen Choice Award with Jennifer for Best Film Chemistry. She was also nominated for NAACP Image and Black Reel Awards for that … [Read More its Good for You...]


Finding Bass During a Mixed Spawn Season

  Finding Bass During a Mixed Spawn Season Yamaha Pro Mark Davis Offers Two Solutions For Catching Bass This Spring Warmer-than-normal winter temperatures have shuffled bass spawning schedules on many lakes throughout the country this spring, but Mark Davis has seen it before, and the veteran Yamaha Pro knows just how to approach the problem. “With the milder winter, bass began spawning much earlier than usual this year so when a … [Read More its Good for You...]


A Sport Where You Feel the Thrill Without Going to the Extreme

  A Sport Where You Feel the Thrill Without Going to the Extreme by Amy Lignor   There are many sports “fanatics” out there who literally dive head-first into an extreme sport in order to get their adrenaline pumping – taking on a sport that comes hand-in-hand with a monumental amount of risk. But for those who are not interested in being scared to death, yet wish to feel the thrill, data has shown that zip lining has become the … [Read More its Good for You...]


The Hottest Locales for Small Business in the U.S.

  The Hottest Locales for Small Business in the U.S. by Amy Lignor   No, Silicon Valley is not being replaced. However, with the Kauffman Foundation releasing its annual Startup Activity Index last week showing, in detail, trends in U.S. business startups for 2017, it was revealed that California has been booted out of first place. The top spot for new businesses to be built and thrive in the United States has been taken over by the big, … [Read More its Good for You...]


Once Upon a Time Vacations

  Once Upon a Time Vacations by Amy Lignor   Whether you are a lover of history or you simply have the “Beauty & the Beast” obsession – which, according to movie revenue data, millions all over the world are suffering from – just think how amazing it would be to stay in an actual castle. We already know what the beauty would be from the female perspective, but when it comes to the gentlemen out there, just think about how much … [Read More its Good for You...]

Green Living

Creating the Perfect Vegetable Garden

  Creating the Perfect Vegetable Garden by Amy Lignor   Many are still dealing with that wintery mix Mother Nature just loves to toss down from the sky this time of year. Yet, that gardener living inside the soul – the one just dreaming of the sunny skies and lazy rainy days that are must-haves in order to grow the best vegetables possible – is already jotting down the facts, tricks and tips they need to know in order to make that … [Read More its Good for You...]